Optimization of the documentation workflow for the SPA | Blockchain Case
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Optimization of the documentation workflow for the SPA

When the ship enters the port, a long and tedious process of issuing the required permissions begins. This can take half a year sometimes, because the documents must be signed by 18 approving authorities. This involves multiple postal deliveries of the documents, paying wages to innumerable personnel and opens wide possibilities for fraud. We wanted to improve the procedure by adding Blockchain into the mix.

The task

The Sea Ports Authority (SPA) ordered a Blockchain-based solution for automated document signing and approval, as a part of ongoing e-gov reform implementation. As most of the checks are row-based (if A equals A the document is signed, if not — a checking begins), smart contracts are able to deal with them without any trouble.

The solution

The system we designed is currently being tested in one of Ukrainian seaports. All the rules and dependencies of the approval process are codified with smart contracts that check the documents. If everything is OK, the document is approved within seconds, if something is wrong – a smart alert to an appropriate personnel is raised. The system works perfectly with the oracles (the international maritime registries, as well as the Lloyd’s marine insurance) and other trustworthy data sources required to process and approve the documents.

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The results

Launching our system helped the Sea Ports Authority cut the time of documents processing by 60-70%, thus leading to significant reduction of the payroll expenses. This also ensures excluding fraud and serves as a great cornerstone for efficient e-gov implementation.